Printing Received Purchase Orders

You can print the purchase order after you have finished receiving it.

Note: In order to display the print dialog questions after finishing the purchase orders, you must have set the Purchase Order, Receiver, and/or Vendor settings to Y (Y=yes) in the PR column of Purchasing Options and the Purchase Order, Receiver, and/or Vendor settings in User Options to Ask (A=ask) or Yes (Y=yes).

If you have eContacts and the Email Printer Prompt enabled for the user to allow the ability to send transactions via email, the distribution list of eContacts that are filtered for the appropriate roles and vendor for this transaction will appear. Select the audience you wish to receive this transaction from the list and press F10 to close the window.

The following information will print based on the received quantity and lots rather than the ordered quantity and lots. Fields to print are assigned in Purchasing Options and Item Info.

Header

• Purchase Order – The purchase order number 
• Date – The purchase order received date
• The payment due date, based on the terms assigned to the purchase order
• Purchased from – The vendor name, address, and primary phone number
• Ship to – The name and address, based on the location entered in the purchase order header. If the location is blank, the ship to address will be the company’s address based on the Net•Yield license registration information.
• Printed – The date and time the purchase order was printed
• Expected – The expected purchase order arrival date
• Received – The received date if received
• Buyer – The buyer ID
• Reference Number – The vendor invoice number 
• Freight Costs – Prepaid, or collect
• Shipping Carrier – Freight on board (FOB) and carrier assigned to the purchase order

Purchase order line items:

• Quantity Orders – The quantity ordered and unit of measure 
• Product description
  • Item ID and name
  • Physical location
  • Line Text
  • COOL
  • Lot number
  • Slot number
  • Ordered quantity on lot
  • Pricing quantity on lot
  • Stocking quantity on lot 
  • Weight on lot
  • Unit purchase cost on lot
  • Item Info lot attributes
  • The old item ID
  • Tally line
• Pack – Stocking unit of measure description 
• Quantity Purchased – The received quantity
• Price per unit – The unit cost based on the invoicing unit of measure
• Extended Price – The total value of the purchased quantity

Note: In purchase orders a "___" will proceed any field that was not entered (item info, lots, COOL, etc.). Receiver copies will have underscores for the quantity to inventory.

The unit cost and extended price columns are replaced by the quantity to inventory on receiver copies of the purchase order.

The purchase order lines are followed by the message line.

If total and pallets are set to Y (Y=yes) in Purchasing Options and User Options and tote and pallet information was entered on the purchase order or there is a balance with the vendor the tote/pallet in and out and balance will print after the message lines.

Message box

• Weight – The total pounds received 
• Terms description
• Payment due date
• Total dollar value of purchase order 
• If the additional charge is for the same vendor on the purchase order, the additional charge will print on a separate line with a grand total for the vendor
• Purchase order messages as defined in Purchasing Options - Messages.

• If the purchase order is a settlement purchase order:
  • Subtotal by item ID
    • Count – The number of items received
    • The total vendor weight received
    • The total quantity received
    • The total variance
    • The variance percentage based on the vendor weight
    • The total pounds received if the receiving unit is "each"
    • The grand total of the total count received, vendor weight received, quantity received, variance, variance percentage, and the total pounds received if the receiving unit is each.

• Additional charges
  • The ledger account and cost center the charges are distributed to 
  • Cost adjustment type
  • Allocation method
  • Total per cost adjustment type
  • Total additional charges
• Footer – Either the image or footer notes for the purchase order form.

The following information prints for the receiving report. Receiving reports can only be generated for settlement purchase orders.

Header

The purchase order number and date received are included in the report header.

Detail information

• Item info sort level 1 field name and value
• Item name
• Lot – The lot number
• COOL – The COOL identity
• Count – The total number of lots received for the item
• Vendor – The vendor weight, if entered
• Quantity – The actual quantity received in the receiving unit of measure and the receiving unit of measure
• Variance – The difference between the vendor weight and the actual weight
• Item info lot attributes – Based on the print fields defined for the purchase order receiver copy
• Subtotal by item ID
  • Count – The number of items received
  • Total vendor weight received
  • The total quantity received
  • The total variance
  • The variance percentage based on the vendor weight
  • The total pounds received if the receiving unit is "each".
• A grand total of the total count received, vendor weight received, quantity received, variance, and variance percentage.

For more information on the Receiving Purchase Orders option see Receiving Purchase Orders.

Security Required : Purchasing - Receiving Purchases